Key points
- Warsaw had 19,020 doctors and 4,613 dentists entitled to practise at the end of 2024, for 1,863,800 residents.1
- The P1 e-health system covers every medical entity in Poland regardless of how its care is funded, and feeds e-prescriptions, e-referrals and visit history to each patient's Internet Patient Account.3
- In the 2021 census, 119,157 Warsaw residents used a language other than Polish at home, led by English at 80,043.2
- The Regional Medical Chamber in Warsaw runs commissions for registration and the right to practise and for doctors' practices.7
- wai hosts each clinic's records in its own country, under that country's rules. We set this up with your clinic.
Summary
A Warsaw clinic can use AI for notes and patient messages under GDPR, supervised in Poland by UODO. The P1 platform covers every medical entity in Poland whatever its funding, and wai is built to connect to it, with each note signed by a doctor on the Chamber's register.
Dinner on time for the doctor, and every enquiry from Mokotów or a hotel on Krakowskie Przedmieście answered before the morning list. Warsaw has 19,020 doctors entitled to practise, so private patients choose the clinic that replies first.1
See it in your clinicThirty minutes on your own patients and doctors.
Request a demoSee an English email from a Mokotów office drafted for your team to approve, a deposit taken in złoty and a visit note your doctor signs, in fifteen minutes.
| Body or rule | What it covers | What to ask | How wai meets it |
|---|---|---|---|
| P1 e-health system, e-Health Centre | Medical events and documentation indexes for every medical entity | How do signed notes and letters reach P1 | Built to connect to the P1 platform, set up with each clinic |
| Internet Patient Account | Patient view of e-prescriptions, e-referrals and visit history | What will the patient see after the visit | Signed letters also land in the patient's wai Profile |
| UODO and GDPR | Supervision of personal and health data | Where are records held, and who can see them | Records hosted in Poland, role-based access enforced in the database |
| Regional Medical Chamber in Warsaw | Registration, right to practise and doctors' practices | Is every signing doctor registered | Each note signed by a named clinician, every signature logged |
The private care market in Warsaw
Statistics Poland's Warsaw yearbook counted 1,863,800 residents at the end of 2024, a third of the Mazowieckie region. The registers held 19,020 doctors and 4,613 dentists entitled to practise in the city, up from 18,593 and 4,493 a year earlier.1
Visitors add demand. Warsaw's tourist accommodation hosted 4,457,000 guests in 2024, and hotels alone recorded 1,434,875 foreign tourists for 2,376,809 nights.1 A private centre near the business districts sees residents and travellers in the same week.
The rules a clinic in Warsaw works under
Doctors belong to the medical self-government. The Supreme Medical Chamber (NIL) is the national body of that self-government, and the Regional Medical Chamber in Warsaw runs its own commissions for registration and the right to practise and for doctors' practices.67 The Ministry of Health leads health policy.5
The President of the Personal Data Protection Office (UODO) supervises personal data, health data included.4
P1, run by the e-Health Centre, collects and shares digital records of medical events and indexes of electronic medical documentation. It covers every medical entity whatever the source of funding, and patients see e-prescriptions, e-referrals and their visit history on the Internet Patient Account.3
wai hosts each clinic's records in its own country, under that country's rules. We set this up with your clinic. wai is compliant with these rules and built for clinics in Warsaw. wai is built to connect to the P1 platform. We set up your clinic's connection with you.
The languages patients write in
Polish leads. The 2021 census found 1,848,653 of Warsaw's 1,860,281 residents using Polish at home, and 119,157 also or instead using another language. English came first at 80,043, followed among others by German at 7,182, French at 6,625, Ukrainian at 6,114 and Spanish at 4,667.2
wai works in any language. A patient can answer intake questions by voice in their own language, and the clinician reads them in English.9 Every reply is drafted for a person at the clinic to approve.
What a demo shows in Warsaw
An email arrives at 21:30 from an engineer in a Mokotów office tower asking for a cardiology check before an annual medical. wai reads the cardiologists' busy times from Google Calendar, Outlook or Apple Calendar, offers two open early slots on Friday and drafts the reply in English, and the coordinator approves it at 7:45.
He books on the clinic's site in three taps, earliest time first, and pays a deposit in złoty into the clinic's own Stripe account. A confirmation, a receipt and an intake questionnaire follow. After the visit wai drafts the note and the results letter, and the cardiologist reviews and signs both. Every message, draft, approval and signature is logged and exportable.8
For health systems, insurers and public bodies in Warsaw
Hospital groups, insurers and public bodies in Warsaw can have wai build a system of their own on one patient record, beginning with one pathway, with data and model rights agreed in the contract. The approach is on the organisations page.
Where to start
First, confirm how your clinic reports visits and documentation to P1 today. Second, check each doctor's registration with the Regional Medical Chamber in Warsaw. Third, count last month's enquiries by language and by the hour they arrived.
Bring that count to a fifteen-minute demo. The enquiry to booking guide shows what to measure, and pricing is published on the pricing page.
Bring a week of Polish and English enquiries and watch each one drafted for your team to approve.
Frequently asked questions
Does a private clinic in Warsaw report to P1?
P1 covers every medical entity in Poland regardless of how its services are funded.3 wai is built to connect to the P1 platform, and we set up your clinic's connection with you.
What is the Internet Patient Account?
The patient's own account in the P1 system, where e-prescriptions, e-referrals and visit history are easy to reach.3
Who supervises patient data in Poland?
The President of the Personal Data Protection Office (UODO).4 wai hosts each clinic's records in its own country, under that country's rules.
Who registers doctors in Warsaw?
Does the AI send messages to patients by itself?
No. wai drafts, a person at the clinic approves and sends, and a doctor signs every note. Human approval of patient messages covers the sign-off.
Can we take deposits in złoty?
Yes. Patients pay at booking into the clinic's own Stripe account, and the clinic stays the merchant of record.
Sources
- 1Statistics Poland, Statistical Office in Warsaw, 2025Statistical Yearbook of Warsaw 2025 (population, health care and tourism tables)Read 15 October 2026Read source
- 2Statistics Poland (GUS), 2023National Census 2021, final tables on language used at home (Warsaw)Read 15 October 2026Read source
- 3e-Health Centre (Centrum e-Zdrowia), 2026System e-zdrowie (P1)Read 15 October 2026Read source
- 4UODO, 2026Personal Data Protection Office (UODO)Read 15 October 2026Read source
- 5Ministerstwo Zdrowia, gov.pl, 2026Ministry of HealthRead 15 October 2026Read source
- 6NIL, 2026Supreme Medical Chamber (Naczelna Izba Lekarska)Read 15 October 2026Read source
- 7Okręgowa Izba Lekarska w Warszawie, 2026Regional Medical Chamber in WarsawRead 15 October 2026Read source
- 8wai, 2026Security at waiRead 15 October 2026Read source
- 9wai, 2026wai changelog, intake answered by voice in any languageRead 15 October 2026Read source
Every Warsaw enquiry answered by morning, and every visit signed and ready for P1.
Fifteen minutes with a clinician who uses wai daily, on your own diary and payments. We reply within one working day.
Partner with us
See it on your own patients, then build it with us
Thirty minutes on your own patients, doctors and rules, in your market. We reply within one working day, and the clinics that partner with us early shape what we build next.
See what wai does between the visits