Product, the evidence library
The evidence library your regulator asks for
wai keeps the evidence an inspector asks for as a by-product of the work, with every signed note, letter and consent dated, versioned and tied to a named account on a verified audit trail. Reports for any period are produced on the day they are asked for, and our template library maps each policy to your regulator's own standards.
Updated . Every capability on this page was checked against the product that day.
What the evidence library holds
The records are the evidence, so nothing has to be rebuilt in a folder the week before an inspection.
- 01
Signed records
Every note, letter and consent is signed by a named clinician, with the time and the change from the draft.
- 02
Versions
Every edit and every regeneration of a document is kept as a version, with a way to restore it.
- 03
The audit trail
Every read and change of a record is logged against a named account, in a chain you can verify end to end.
- 04
Consent templates
Consent forms are versioned and signed off before they are used with patients.
- 05
Named access
Role-based access enforced in the database, so each person sees only what their role allows.
- 06
Reports on request
Reports for any period on response times, the front desk and takings, produced on the day.
- 07
Policy templates
Policies, consent forms, SOPs and inspection checklists for each regulator, in the template library.
What changes for patients and the business
- 01
Referrals, consent and audit trails
Recording consent taken at booking, referrals written from the visit, patient flags for controlled drugs and safeguarding notes, and every read of a record logged against a named account.
- For patients
- Flags and checks in the record at the point of care.
- For the business
- Incident reviews that start from the audit trail, with times and names.
- On the record
- Who saw what, who changed what, and when, to the minute.
What your regulator asks for
All regulatorsQuestions
What will an inspector be able to see?
Whatever you choose to show from the record, such as signed notes, consent, who accessed a record and when, response times and reports for a period. Each one is produced from the record on the day it is asked for.
Where do our policies come from?
Our template library gives you each policy, consent form, SOP and checklist mapped to your regulator, and wai keeps the signed records each one depends on.
How does an incident review start?
From the audit trail. It shows who saw and changed what, and when, to the minute, against a named account.
See wai on your own clinic.
A 15 minute video call on your own diary, notes and inbox, with this page's evidence library shown on real cases. Prices for clinics, groups and hospitals are on the pricing page.