Templates, Clinical notes, Private GP

Private GP follow-up note template

A private GP follow-up note template that sets out what belongs in each section, ready to adapt to your own clinic. Below it is the same note filled in by the wai scribe from an invented consultation, line by line, for the clinician to read and sign.

Updated 16 October 2026. Written by our clinical team, generic by design, with no dosing advice.

01Follow-up note

TemplatePrivate GP

Patient: [Name]
Date of birth: [Date]
Record number: [Number]
Clinician: [Name, registration number]
Consultation: [Date and time], [in person or video]

Private GP follow-up note

1Since the last visit

What has changed since the last visit, in the patient's words.
Results received since the last visit, and whether they were discussed.

2Examination

Temperature, pulse, blood pressure and oxygen saturation where relevant.
Findings on examination of the system involved, including relevant negatives.

3Review

The working diagnosis, and the differentials still being considered.
The clinician's reasoning, in a sentence or two.

4Plan

Investigations requested, and who follows up the result.
Treatment agreed, as prescribed in the prescribing record.
Any referral, and whether a letter to the registered GP is needed.

5Next review

What should prompt the patient to get back in touch, and how.
When the next review is due.

How the wai scribe fills it

The same note, written from an invented consultation.

Each line links to the moment in the transcript it came from, and the clinician reads, corrects and signs the note before it is filed.

01Follow-up note

SignedAI-assisted, edited by the clinician

Patient: Invented patient, for illustration
Clinician: [Clinician name]
Consultation: In person

Private GP follow-up note

1Since the last visit

Cough improving, now only on waking.00:35

2Examination

Chest clear bilaterally. SpO2 98% on air.04:10

3Review

Likely post-viral cough. No red flag features.05:05

4Plan

Review in three weeks. Chest X-ray if persisting.05:40

5Next review

Advised to call the same day with haemoptysis or breathlessness.06:20

Transcript

What was said, and the line of the note it became.

00:35The cough is much better, it's only first thing in the morning now.Cough improving, now only on waking.
04:10Your chest sounds clear on both sides and your oxygen is ninety-eight percent.Chest clear bilaterally. SpO2 98% on air.
05:05This looks like a cough that's lingering after a viral infection.Likely post-viral cough. No red flag features.
05:40If it's still there in three weeks we'll get a chest X-ray.Review in three weeks. Chest X-ray if persisting.
06:20If you cough up blood or get short of breath, call us that day.Advised to call the same day with haemoptysis or breathlessness.

wai writes this note while you talk to the patient

The note, letters and referrals from one consultation, in your own structure, held for your signature. wai keeps this note current, versioned and signed off for you.

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Questions

What goes in a private GP follow-up note?

Since the last visit, Examination, Review, Plan and Next review. Each section on this page lists what belongs in it, written for private gp.

Is the worked example a real patient?

No. The consultation is invented for this page, and no real patient or record is used.

Does the scribe sign the note?

No. The scribe drafts the note from the consultation, and the clinician reads, corrects and signs it, with the time and the change from the draft kept on the record.

Can we use our own note structure?

Yes. Your clinic's own sections are set up once, and the scribe writes each consultation into them.

The follow-up note in other specialties

All clinical notes

Come back to the note, written and ready to sign.

See the wai scribe write a private GP follow-up note on your own structure, in a 15 minute video call.

Request a demo Email us

Private GP follow-up note

1Since the last visit

2Examination

3Review

4Plan

5Next review

How the wai scribe fills it

Private GP follow-up note

1Since the last visit

2Examination

3Review

4Plan

5Next review

Questions

The follow-up note in other specialties

Further reading

Come back to the note, written and ready to sign.