Templates, Clinical notes, Aesthetics

Aesthetics procedure note template

A aesthetics procedure note template that sets out what belongs in each section, ready to adapt to your own clinic. Below it is the same note filled in by the wai scribe from an invented consultation, line by line, for the clinician to read and sign.

Updated 16 October 2026. Written by our clinical team, generic by design, with no dosing advice.

01Procedure note

TemplateAesthetics

Patient: [Name]
Date of birth: [Date]
Record number: [Number]
Clinician: [Name, registration number]
Consultation: [Date and time], [in person or video]

Aesthetics procedure note, botulinum toxin treatment

1Indication

The areas to be treated and the patient's goal.

2Consent

Risks, benefits, alternatives and the expected result discussed, with a cooling-off period where it applies.
Written consent and photographs on the record.

3Procedure

The product, its batch number and expiry, as recorded in the product log.
The sites treated and the amount at each site, recorded in the treatment chart.

4Findings

What was found or measured, in terms another clinician could act on.

5Complications

Any complication, or a record that there were none.
Anything that did not go to plan, and what was done about it.

6Aftercare and follow-up

Aftercare advice given in writing.
Review appointment arranged.

How the wai scribe fills it

The same note, written from an invented consultation.

Each line links to the moment in the transcript it came from, and the clinician reads, corrects and signs the note before it is filed.

01Procedure note

SignedAI-assisted, edited by the clinician

Patient: Invented patient, for illustration
Clinician: [Clinician name]
Consultation: In person

Aesthetics procedure note

1Indication

Forehead lines, as assessed. Patient's goal is softening.00:40

2Consent

Completed by the clinician from the record.

3Procedure

Product, batch and expiry recorded in the product log. Sites and amounts recorded in the treatment chart.02:50

4Findings

Mild erythema at injection sites, as expected.07:00

5Complications

Completed by the clinician from the record.

6Aftercare and follow-up

Written aftercare given. Review in two weeks.07:40

Transcript

What was said, and the line of the note it became.

00:40Same as we discussed, just the forehead.Forehead lines, as assessed. Patient's goal is softening.
02:50I'm noting the batch number before we start.Product, batch and expiry recorded in the product log. Sites and amounts recorded in the treatment chart.
07:00There's a little redness at the injection points, which is normal.Mild erythema at injection sites, as expected.
07:40Stay upright for a few hours and avoid exercise until tomorrow.Written aftercare given. Review in two weeks.

wai writes this note while you talk to the patient

The note, letters and referrals from one consultation, in your own structure, held for your signature. wai keeps this note current, versioned and signed off for you.

Request a demo Email us

Questions

What goes in an aesthetics procedure note?

Indication, Consent, Procedure, Findings, Complications and Aftercare and follow-up. Each section on this page lists what belongs in it, written for aesthetics.

Is the worked example a real patient?

No. The consultation is invented for this page, and no real patient or record is used.

Does the scribe sign the note?

No. The scribe drafts the note from the consultation, and the clinician reads, corrects and signs it, with the time and the change from the draft kept on the record.

Can we use our own note structure?

Yes. Your clinic's own sections are set up once, and the scribe writes each consultation into them.

The procedure note in other specialties

All clinical notes

Come back to the note, written and ready to sign.

See the wai scribe write an aesthetics procedure note on your own structure, in a 15 minute video call.

Request a demo Email us

Aesthetics procedure note, botulinum toxin treatment

1Indication

2Consent

3Procedure

4Findings

5Complications

6Aftercare and follow-up

How the wai scribe fills it

Aesthetics procedure note

1Indication

2Consent

3Procedure

4Findings

5Complications

6Aftercare and follow-up

Questions

The procedure note in other specialties

Further reading

Come back to the note, written and ready to sign.